Common Ground Board of Director’s Agenda- August 2019

Board of the New Haven Ecology Project

MEETING AGENDA

August 26, 2019

Welcome

Public Participation

Business Requiring Approval                      

• Minutes – June 24, 2019
• Revised NHEP Board Bylaws
• Student Confidentiality Policy  
• Accounting Manual
• Employee Handbook
• Resolution: ED authorization to sign contracts on behalf of Common Ground
• Resolution: Authorizing check signers on behalf of Common Ground 
• Invoices needing approval 
  • Approval of Corporate Systems Consulting (John Overchuk) invoices:
  • Chromebook Lease Year 3 of 3 for 70 laptops and insurance; $8050
  • Chromebook Lease Year 2 of 3 for 70 laptops and insurance: $8400
  • Chromebook Lease Year 1 of 3 for 75 laptops: $9375
  • Approval of Agilix Labs invoice for Buzz Hosting $5785.00
  • Rock 2 Rock Organizing Partner Payments
    • New Haven Parks: $11,357.45
    • URI: $30,348.24
    • NHLSSP: $14,980.76                                                                                

Organizational Updates    

Executive Director Report (onboarding plan)

• Status of onboarding plan
• Technology changes

Old Business

•  Charter Renewal Process Updates

Annual Meeting Business

• Board Officer Appointments
• Appointment of ex-officio members to 1 year terms
• Board members to complete background check authorization and personal data forms. 
• Board members to sign conflict of Interest Statement (per Conflict of Interest Policy)
• Board meeting dates
  • 4th Monday  of each month at 5:30
    • September 23rd
    • October 28th
    • November 25th
    • December 16th
    • January 27th
    • February 24th
    • March 23rd
    • April 27th
    • May 25th
    • June 22nd (Annual Meeting)

New Business

• Approve checking account signers
  • Add Monica Maccera Filppu, Beth Klingher
  • Remove Jane Lee
  • Continue Bob Parker, Wendy Battles, Betsy Sneath, Liz Cox

Adjourn

Next Meeting: September 23, 2019, 5:30 PM